Minibar, room service and free entries go onto the guest bill without leaving the booking.
The guest took a bottle of water from the minibar. You are going to add that to their bill in three clicks, without leaving the booking — and the booking total goes up straight away.
There is still no way to cancel a consumption. If you enter it wrong, there is no undo button. It is the one real trap on this screen, and there is no warning at the moment you save — which is why it comes before the steps and not after.
The decision on how cancelling should work has not been made yet: whether a cancelled consumption disappears from the bill or stays visible as cancelled, whether the water goes back into the minibar or not, and what happens when the booking has already been paid. Until that is settled, correcting a wrong entry is a matter for your finance side, outside the system.
Check the amount and the quantity before saving. It is quick, and today it is the only protection there is.
Open Bookings, click the booking and scroll to Stay consumption. The section sits just above "Contracted extras" and "Owner deductions", and the order is not accidental: it runs from what the guest owes to what the owner does not receive. Consumption is your revenue, a deduction is money off the owner's payout — opposites, and that is why they are kept apart.
If there is no consumption yet, the section shows an empty state instead of disappearing. It is the entry point, not a summary.
1. Click "Add consumption" — the form opens inside the section itself. If the booking is cancelled, the button does nothing and the screen says why: a cancelled booking accepts no consumption.
2. Pick one of the two modes — Catalogue product or Free entry. They are different routes, and the difference matters.
3. For a catalogue product — pick the product and the price is filled in from its record. You can edit it: the catalogue price is a suggestion, not a lock. A complimentary item at zero is accepted.
4. For a free entry — there is no product. You write the description freely ("late checkout", "broken glass") and the price. It is the route for whatever you charge that is not in the catalogue.
5. Enter the quantity and check the total — the form shows the total for this entry and the line "This amount is added to the booking total, currently R$ X". The X is the total right now, before you save.
6. See what will happen to stock — before you save, the form tells you one of three things: the product tracks stock and the entry takes it out; the product does not track stock and nothing is moved; or it is a free entry and stock is untouched. Three states, not two.
7. The date and time are optional — left blank, the consumption is recorded with the moment you saved it. Fill them in to enter in the morning what the guest consumed last night. If you give the date and leave the time empty, the system uses midday on purpose, so the date cannot slip to the previous day because of the timezone.
8. Save — the message confirms and shows the new booking total, the number the server recorded. Check it matches what you expected.
You do not pick the room. It comes from the booking itself, and the consumption is marked with it from the start — the list shows "Room: 203" on each line. There is no field to get wrong, and no way to charge it to another guest's room.
On a booking with no room assigned, the consumption is recorded just the same, only without that mark.
A negative balance does not block the entry. If you sell the last bottle and the system thinks there was none left, the consumption is recorded anyway and a message appears saying the balance went negative and that it is worth checking whether an entry is still missing.
That is deliberate, and it favours the front desk: the guest has already drunk the water. Refusing the entry does not undo what happened — it only erases the record, and then nobody gets charged. A negative almost always means a purchase has not been entered yet; record it in Stock and the balance settles.
It does: add to the booking total, appear on the guest's bill, take stock out when the product is tracked, and stay recorded with room, date, time and who entered it.
It does not: reduce the owner's payout. Consumption is your revenue, not theirs — the owner statement subtracts consumption from the gross before any percentage is calculated, precisely so the commission does not fall on your water. Cancellation penalties do not fall on consumption either.
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