Amount received, Amount paid and Net cash movement: what each Transactions card shows

The six Transactions cards

In Finance, under Transactions, the cards at the top answer two different questions about the same month: what happened in the period (accrual) and what came into and went out of the bank (cash).

Revenue for the period — accrual. The stays of the period (each night counts on the day it happens) plus other income dated in the period. It is the gross amount: the channel commission is not deducted here.

Amount received — cash. The actual inflows: what was received in the period, by payment date. Revenue only.

Recorded expenses — accrual. Expenses dated in the period, paid or not. It includes the channel commissions of bookings with a commission entered, which are automatic expenses.

Amount paid — cash. The actual outflows: expenses paid in the period, by payment date — even when the expense belongs to another month.

Accrual result — Revenue for the period, net of channel commissions, minus Recorded expenses. It is the same result as the accrual income statement.

Net cash movement — Amount received minus Amount paid, plus partner contributions received, minus profit distributions paid. It is what was actually left in (or missing from) the bank for the period.

The accrual cards and the cash cards do not have to match, and usually do not: an August expense paid in September goes into August's "Recorded expenses" and into September's "Amount paid". Both readings are right; they answer different questions. The whole distinction is in How to read the income statement, under "Accrual vs. cash".

Why did "Amount received" go down?

Because the card now shows only cash inflows. Before, it added up every payment recorded in the period — including the payment of expenses: a bill of R$ 1,345 paid in August showed up in August's "Amount received", as if it were money coming in. That was a reading error, and it has been fixed.

What changed, in practice:

The old number was above the real one for anyone with an expense paid in the period. The new number is what actually came in.

The difference between old and new is exactly the amount of the expenses paid in the period — which remain recorded and now appear where they belong, under "Amount paid".

Nothing was deleted or recalculated: the payments are the same; they just stopped being added on the wrong side.

The cash income statement follows the same rule: cash revenue is "Amount received", and cash expenses are "Amount paid", month by month.

If you closed a month with the old figure, the new figure for that month will be lower by the total of expenses paid in it. To check, compare today's "Amount received" with the old one: the drop has to match the expenses paid in the month.

The card shows R$ 0.00. Is it broken?

No. "Amount received" at zero means no revenue was received in the period — which happens, for example, in a month with only paid expenses, or when the bookings were paid in another month. Before, that same month showed a value: it was the payment of the expenses, counted as income. Look at "Amount paid": the expenses are there.

How a payment enters cash

Cash counts by the payment date, entered when you record the payment (in Transactions or on the booking), not by the entry date or the due date.

A partial payment lands on the date it was made, for the amount paid; the rest lands when it is paid. Installment expenses follow the same rule, installment by installment — see Installment expenses.

Marking as pending an entry that was already paid reverses the payment: cash gets a negative movement on the date you enter (or today's date), and the history keeps both events. The money does not vanish from the past — the reversal shows in the month it was made.

Every entry has a payment history, with date, amount and payment method. That history is what the cash cards add up.

Channel commission and "Amount received"

The commission of Airbnb, Booking.com and other channels is withheld from the payout: the channel deducts it before paying, so it is never an outflow from your bank — it does not enter "Amount paid". In "Amount received", it depends on how you record OTA payments, under Settings › Profile:

If you record the net amount the channel paid out (the default), the card shows what was recorded.

If you record the gross amount (what the guest paid) and enter the commission on the booking, the card shows the amount received already net of the withheld commission, and a note says how much was deducted.

The details are in Airbnb and other channel commissions in Transactions and on the income statement.

Profit distribution and cash

A profit distribution paid to partners leaves the bank — it reduces "Net cash movement" in the month of payment, with a note saying how much — but it is not an expense: it does not enter "Recorded expenses", "Amount paid" or the income statement. See Profit distribution to partners.

When the cards do not apply

With a type, status, category, payment method, supplier or chart of accounts filter active, the Revenue for the period, Amount received, Amount paid, Result and Net cash movement cards show "not applicable": they answer only to the period and the property, and a cash total "for one category" does not exist. The "Recorded expenses" card keeps following the filtered list.