Difference between operational and official financials

Why are there two financial views?

Rezvia separates finances into two layers with different purposes:

Operational financials — the internal view of the operation, with entries, revenue and day-to-day expenses.

Official financials — the approved monthly statements, which represent the formal record of the payout agreed with the owner.

That separation lets the operation keep detailed internal control without every internal adjustment affecting the owners' formal statements.

Operational financials

The operational financials are the Transactions module of Rezvia. They record:

Booking revenue

Fixed and variable expenses (maintenance, cleaning, bills)

Recurring expenses (salaries, insurance, monthly services)

Payments to clients and suppliers

For whom: the operational team and the finance manager.

For what: cash control, the P&L, cost analysis, cash flow.

When to use it: day to day, to record every financial movement in the operation.

Official financials (statements)

The official financials are the approved monthly statements. They represent:

The monthly summary agreed with the owner

The calculation of gross revenue, channel fees, commission and adjustments

The net payout amount

A frozen, official record of each month

For whom: the property owner, and the manager at month-end close.

For what: reporting, payout history, transparency with the owner.

When to use it: at month-end close, to generate, review, approve and communicate the payout.

They talk to each other, but they are independent

Creating a booking automatically feeds the operational financials (the revenue appears in the entries). But the statement is generated separately, based on the period's bookings, and approved as an independent snapshot.

That means:

Changing an entry in the operational financials does not change an already approved statement.

An approved statement is not generated from the entries — it is generated directly from the confirmed bookings.

When to use which

| Situation | Use operational financials | Use the statement |

|---|---|---|

| Control the month's costs | ✓ | |

| See the operation's P&L | ✓ | |

| Calculate the owner payout | | ✓ |

| Send a formal report | | ✓ |

| Record a maintenance expense | ✓ | |

| Approve payment to the owner | | ✓ |

Worked example

The manager records a R$ 350.00 electricity bill in the operational financials (as an expense). That affects the internal P&L. But when generating the owner statement, that expense only appears if it is entered as a manual adjustment on the statement — it does not carry over automatically.

Important tips

Use the operational financials for internal decisions about the operation.

Use the statements for formal communication with the owner.

Do not use the operational entries to calculate the owner payout — always use the statement.

Common mistakes

Trying to use the operational P&L as the owner statement — the figures and the structure are different.

Recording the channel commission as an expense in the operational financials *and* configuring it on the statement — that double-counts it.

Recommended next step

Go back to the Operational Dashboard to see both layers working in practice.