How to generate and approve a statement

Overview

The statement process has three stages: generate the draft, review and adjust, and approve. Once approved, the statement becomes an official record and is available to the owner in their portal.

When to generate it

Generate the statement when you close the month — normally in the first few days of the following month, after confirming that every booking in the period is recorded and correctly configured.

Step by step: generate the draft

1. Go to Finance → Statements in the sidebar.

2. Select the property.

3. Choose the reference month and year.

4. Click Generate statement.

The system creates a draft with every confirmed booking in the period, automatically applying the channel fees recorded on each one.

Step by step: review the draft

With the draft generated, check:

Whether every booking for the month is listed

Whether the gross revenue and channel fee figures are correct

Whether each booking's source channel is recorded correctly

Whether there are manual adjustments to include (advances, discounts, additions)

To add a manual adjustment:

1. Scroll to the Adjustments section.

2. Click + Add adjustment.

3. Enter the type (advance, discount or addition), the description and the amount.

4. Click Save adjustment.

The payout summary updates automatically.

Step by step: approve the statement

1. Once everything is reviewed, click Approve statement.

2. Confirm in the confirmation dialog.

3. The status changes to Approved.

Once approved, the statement is frozen. No data can be changed, preserving the official record of the payout.

Step by step: mark as paid

After transferring the money to the owner:

1. Open the approved statement.

2. Click Mark as paid.

3. Confirm the payment.

The status changes to Paid and the owner can see that update in the portal.

Worked example

An operation closing May:

Property: Demo Example House

Bookings: 3 confirmed in the period

Adjustment: an advance of R$ 300.00 made on the 15th

Actions: generate draft → check figures → add the R$ 300.00 adjustment → approve → mark as paid after the transfer

Important tips

Never approve without checking the adjustments — once approved there is no correcting them.

Generate a separate statement for each property.

Export the PDF before or after approval to send to the owner by email or WhatsApp.

Common mistakes

Approving the statement with bookings missing — include them all before closing.

Forgetting to record advances before approval — they need to be in the adjustments.

Generating the statement before the month closes — later bookings will not be included.

Recommended next step

Learn how the owner accesses the financial portal to see the approved statement.